Invoice Billing Software
“Your Business in India Need An Efficient Invoice Billing Software”The invoice billing software is an integral part of a business system that captures each product and service bill as well as other chargeable items of a business enterprise.
All these items must be accounted for and captured in the system to complete a sales billing and accounting process. This aid busy entrepreneurs with vital data for financial report needs like company cash flow, budget and forecasting.
Hence it is essential that all businesses consider having such a computerized program to perform these functions.
Unfortunately, many businesses often find mis-posted and unaccounted transactions mainly because of a poorly performing automatic invoice billing application.
What is an ideal Invoice Billing Software in India
The perfect program for Singapore business owners must primarily help business entrepreneurs view or extract the data they wanted to know to help them in making management decisions, plans, forecast and ultimately know the overall status of the business.
In addition, having the complete transaction records ensure proper financial filings to government agencies like Accounting and Corporate Regulatory Authority (ACRA) and Goods and Services Tax (GST).
But finding such a business invoice software sometimes further confuse busy entrepreneurs due to the various applications that promises ease of use yet so complicated to follow.
Functions of an Ideal Invoice Bill
- Integrate invoice functionalities into the accounting core system or ERP
- Reports can be accessed and printed anytime.
- Can track and maintain recurring accounts of customers.
- Has the facility to provide reminders to users on customers with due and outstanding bills.
- Can accommodate project based work.
- Can track and account for paid and outstanding invoices by customers.
Functions of an Ideal Invoice Bill
- Can update inventory data and stocks. This ensures that all your related records are kept up to date and synchronised.
- Complete and timely capture of all sales billing, customer and collection data with a detailed invoice template.
- Maintain timely, faster and more accurate computing performance.
- Can process electronic invoice billing interface.
- The collection process is integrated within the system. This saves you some bank reconciliation time.
- Has the facility for invoicing to customers directly and send them chasers on overdue bills via email.
Advantages and Added Values of the Invoice Billing Software
Free customizable invoice template
This is a cost saving feature of the application. Gone are the days where you need to employ the services of a printer just to have your invoices printed. The business invoice software lets you do your own statements using provided templates, readily and quickly.This helps you to maintain the professional image of your Company. In addition, the template also allows you to personalise invoice for different customers, for example, include different payment terms for different customers. A little design or logo additions will be just about! You have an invoice ready to be printed made by you with no cost in less time.
There is no need for you to post the related entries on the invoice generated. When the invoice is created, at a click of the mouse, the entries are automatically generated and captured in the financials.In addition, there is no need for you to re-enter the customer’s information if it is a repeated sale transaction, for example the address and payment terms. This is because the records would have been saved. You just need to select the customer’s name from the drop down list and the customer’s information is retrieved automatically.
Captures signature for added document security and validation
This feature is designed as a control mechanism to add validation to the document facilitated by after sales transactions normally done using a mobile device.
Online data for better tracking and monitoring
Using the invoicing software in Singapore helps you to better manage and track your invoices via online instead of flipping through the hardcopies and files. You will be also be able to view the payment status and payment history of every customer. Your paperwork is also reduced.You need not worry about your invoices being lost in mail, your customer will definitely receive the invoices sent to them via email. This will helps you to better manage your cashflow as you are billing to customers on a more timely basis, hence receiving monies on a more timely basis as well.
Reports for better decision making
Related transactions are captured real time in the financials. Reports can be accessed and printed anytime. These reports can help you better manage your cash-flow position. These reports will also help you in boosting your sales.For example, the customers ageing report, you will be able to identify who the good and bad pay masters are. The sales report can help you identify your top selling customers. The audit trail reports can also help you address any questions for regulatory or compliant reasons.
Your paperwork is reduced
You need not worry about your invoices being lost in mail, your customer will definitely receive the invoices sent to them via email. This will helps you to better manage your cashflow as you are billing to customers on a more timely basis, hence receiving monies on a more timely basis as well.
Auto Data Backup
Due to this feature, data are automatically backed up and are readily available for view and review.
Allows login and access of several users at any point of time.
Ease of use
Due to the easy and simple process and functionalities, even non-accounting personnel can understand and know how to use the application.